With the extraordinary progression in technological aspects, the practice of document scanning and indexing has turned out to be a popular concept. Once you scan all the business documents, the next significant process to be followed is the indexing of scanned documents.
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| Document Indexing service |
In precise terms, document indexing is a process of tagging a doc file for making it easily accessible when required. Hiring a document indexing company will ease the indexing process, thereby, making it hassle-free in locating a file.
The document indexing company possesses a crew of experts who will ensure that the files are easily navigable. The frequently indexed documents include medical records, legal files, large format drawings, HR records, and so on.
Now, let’s see the easy-to-go steps that can be followed during a successful document indexing service.
1. Individual Assessment:
When you hire a document indexing company, they ensure to send in a manager to visit your premises and make a precise assessment. They will ensure to undertake the accountability of your indexing requirements. After an in-depth analysis, the outsourcing team will render the finest indexing solutions to make your business stay ahead of the competition.
2. Document Collection:
After your business decided upon the documents that need to be indexed, one of the personnel from the document indexing company will make sure to gather the essential documents from your business site. In certain cases, you can also send in your documents (that needs proper indexing) to the offshore based company.
3. Document Indexing:
Now, here comes the most prominent stage. The outsourcing companies will provide the first-class document indexing process under the guidance of e-Document management experts. The perfect and affordable document indexing will ensure instant accessibility (to the required files), prevents you from spending your valuable time in searching the required data from various records, and avoids the risk of misplacing the business records/documents. The documents can be well-indexed based on any search field such as date, name of the employee, invoice number, date of birth, etc.
4. Pack Up Phase:
Once the indexing process is completed, the documents can be streamlined and packed up in the archive boxes. Every box will be allocated with an individual bar-code. Thereon, the documents can be easily located and monitored at every stage of the archiving expedition.
5. Archiving and Management:
When the process of bar-coding and indexing the document is completed, they can be placed into the archive. Generally, the document indexing companies are well-supported by the advanced infrastructure and measures to index and archive the scanned documents. Also, the extended and intensive data security techniques will enable an organization to streamline the crucial documents that are placed at off-site.
6. Retrieving Document:
Every business must access the documents that are stored in the database. Hiring a professional document indexing company will help you to easily retrieve the necessary files with the quicker document retrieval service.
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| Document Indexing |
An e-Document management system can carry out extensive processing of a full-text search. It will make the clients to easily find out a phrase that is stored within a document. With the right indexing service, the documents that you are searching for can be made available instantly.
